Time is one of the greatest assets for small business owners, but it is one of the most mismanaged. As per the old saying, time is money.
So, mishandling your time not only results in stress for you in the long run but also costs your business. running a small business requires you to be focused on multiple daily, weekly, and monthly tasks.
Unfortunately, our brain is not designed in such a way that it can deliver peak performances while multitasking. That is where technology comes in to help us out.
Whether you are looking to reduce time on administrative tasks, keep everything organized for easier project management, prioritize tasks, or speed up collaboration; we are going to cover you all around.
Here, in this article, we are going to wrap together why we need time management tools and the 10 best time management tools for small businesses.
Here, I will provide every detail and pricing of the tools.
Let’s dive into the deep!
Why We Need Time Management Tools?
Small business ownership is a particular time commitment, more than 82% of small business owners have reported that they work for more than 40 hours a week.
Some owners become quickly overwhelmed and lose their business goals and achievements within a shorter period.
Simultaneously, some people stick to their particular schedule and can achieve their business goals within a limited time frame.
Sometimes, things go outside of your control. we all face the days when we come to our office with a plan, but all the plans are interrupted by some unexpected work affair.
So, the plans derail.
Also, there are times, when we think we can complete a task within half an hour but it takes more than one hour.
When people are crunched for time at work, unexpected things may happen. They rush to work done but the work comes full of mistakes.
These mistakes can damage your bottom line or hamper your brand reputation.
So, to remain competitive and your small business to grow, you need to manage your time wisely. Better time management will have a great impact on your small business, including:
- reduces workplace stress
- increase focus
- boost productivity
- improves decision-making skills
10 Best Time Management Tools For Small Businesses
1. ZoomShift
ZoomShift is a time-tracking and scheduling software application. It simplifies the scheduling and time-tracking process for your employees.
So, you including your employees can focus on other aspects of the business organization.
You can have a large amount of free time to implement strategic plans for achieving the goals.
Features
- communicate schedules with employees
- utilize hourly scheduling template
- Comes with drag and drop interface to schedule employees very quickly
- Automate time off request
- Create payroll reports
- control labour costs automatically
- manage PTO balances
- log in from anywhere on the web
- Available for iOS and Android app
Pricing
- Starts from $2/user/month
2. Harvest
Harvest is one of the best time-tracking software, and vastly used in small businesses.
It comes with additional invoicing and reporting facilities.
It simplifies time tracking and you can connect it directly with the billing process for easy payments and invoice creation.
Features
- Integrates with b budgeting and payment tools that you already use such as Quickbook Online, PayPal, Xero, and more
- set reminders and communicate to the entire team
- Analyze team utilization, time spent on the project, internal costs, and more
- Allows employees to track hours from their mobile, desktop, and web
- E$xports reports to other tools
Pricing
- Plans start at $10.80/user/month
3. ProofHub
ProofHub is a task management, time management, and collaboration tool that is perfect for small businesses.
It integrates with several tools that you already use for the business.
This time management software reduces the time you and your team spend looking for files and switching between tools.
Features
- Organize project files
- track the hours spent on projects
- assign tasks and track progress
- collaborate with proofing capabilities
- Export time sheets for invoicing and payroll
Pricing
- Plans Start at $45/month for 40 projects
4. Toggl Track
Toggl Track is the best intuitive time management tool that easily integrates with other tools that you already use.
you can upgrade this software including its HR and project management features.
Toggl Track reduces the time that you and your team spend on administrative tasks of the business.
Features
- Track time whether you are online or offline
- It can manage multiple projects of the business
- Integrates with more than 100 tools that you already use for your business, including Salesforce, Asana, and Zapier
- Exports timesheets for payroll
- Track project hours, labour costs, and budgets in real-time
- easily use data to create invoices
- Communicate about project progress with clients
- Automate reminders for team members to keep the tasks on track
Pricing
- Plans start at $9/user/month
5. Hubstaff Time
Hubstaff Time is another time-tracking software that helps track your employee’s time.
Not only track the time that you and your employees devote to the projects but also generate automated timesheets.
You can upgrade your subscription to tasks such as team management, GPS location tracking, and more.
Features
- Analyze time data to forecast budgets
- track expense accurately
- Track employees’ devoted time from any device using the Google Chrome extension or any app
- Create automated timesheets for easy payroll and reporting
- Track employee use of apps and websites
Pricing
- Plans start at $5.83/user/month
6. Monday.com
Monday.com is a cloud-based work operating system that comes with time tracking, task management, marketing, and project management.
Monday.com also performs a range of activities including HR, and operations capabilities.
You can customize your workflow according to your needs and can centralize all your tools in one place.
Features
- Automate repetitive tasks
- Assign and prioritize tasks for you and your employees
- create flexible reports according to tasks, projects, and clients
- Integrate with various tools that you are already using such as Google, Dropbox, Slack, and more
- track time from anywhere using the mobile app
Pricing
- Plans start at $8/user/month
7. Todoist Business
Todoist Business is a time management software and is a to-do list for businesses.
It synchronizes all the activities to be performed by you and your employees, so everyone can understand what to do and when.
It performs a range of activities, so your employees can put their time into other activities in the organization.
features
- Organize and share files for easy collaboration
- collaborate several projects in one place
- create projects and delegate tasks
- Check overviews of projects and members’ activities
- Turn Gmail or Outlook emails into tasks
- Use priority levels, and filters to determine where you need to focus more
Pricing
- Plans start at $6/user/month
8. Clockify
clock is one of the best time management tools for small businesses, it is a time-tracking we3b application. It is accessible on Firefox, Chrome, and Edge.
You can use it to track time and maximize productivity. It uses insightful analytics to track your, and your employees, and your business’s work habits.
Features
- Track the time that employees spend on various websites
- Use a stopwatch to enter the time manually
- Forecast project costs
- Track employee’s location
- Manage scheduling
- Export tracked time to check activities, costs, and profits
Pricing
- Plans start at $3.99/user/month
9. Scoro
Scoro is a time management software that tracks the time of worked hours.
You can track time, schedule tasks, and perform billing tasks in one place.
Also, this application can plan and prioritize tasks. It is one of the best applications for small businesses.
Features
- Monitor team utilization
- Plan and prioritize tasks
- Set automatic notifications
- Automate tasks using task bundles and templates
- Track the project’s progress in real-time
- Check profitability stats
- Utilize partial invoicing for the clients
Pricing
- Starts at $26/user/month
10. Trello
Trelo is a collaboration, project management, and time-tracking tool that you can consider to run into your small business.
It creates and shares boards for projects, so it reduces the manual working time frame.
Trelo is just similar to a digital bulletin board. it easily delegates tasks with a simple interface, so everyone stays on the same page.
Features
- create a board for each project and add tasks to the boards with cards
- Attach relevant documents, images, and links to cards
- Integrates with Google, Slack, Giphy, Drive, and more
- Connect a board to your email and calendar
- It assigns cards to particular team members
- collaborate with others
Pricing
- Plans start at $5/user/month, there is also a free version
FAQ
Why do we need time management applications?
Ans: Time management software helps you reduce stress and prioritize your time. Effective time management tools clarify your goals. Also, prioritize your essential tasks.
So, you can have a lot of time to put in other aspects of the business to achieve a better result. When you can manage your time, you can plan better for the upcoming days and boost your performance.
Why is a time management tool important for small businesses?
Ans: With the right time management tool, you can analyze, plan, and assess the time that you and your employees spend on projects.
You can assign tasks to your employees every week based on the workload. Also, you can build up recurring task scheduling for efficient learning.
What is the most important time management tool?
Ans: Luckily, it is 2024, so you have the benefit of available technology that will boost your productivity amazingly. With so many time management tools available in the market, it is important to look for the right option for your business. However, I am providing a few tools that you can get started with your small business.
- Trello
- Wunderlist
- Harvest
- Focus booster
Conclusion
Time is one of the greatest assets for every small business owner. The key to maximizing productivity is about learning how to manage your time and resources efficiently. This can be challenging for small businesses because you may be struggling with your daily tasks.
So, to keep your business from falling behind, you need to implement the necessary changes. here, I have wrapped together 10 best time management tools for small businesses.
You can go forward with picking the most suitable one that satisfies your business needs. Embark on the small enterprise journey very smoothly!
